New Guidelines for Gram Shree Melas (GSMs)/
Buyer Seller Meets (BSMs)
I.
1.1 Introduction
CAPART directs a substantial part of its efforts towards income
generation activities through production of marketable goods in rural
areas. To provide these goods marketing outlets, and to make their
presence felt in urban markets, marketing division of CAPART decided to
give this work of rural artisans a distinct identity under the name of
“Gram Shree”.
‘Gram Shree’ which literally means ‘wealth of villages’ provides an
opportunity to rural producers to sell their products directly in major
markets, to interact with the buyers, to study and comprehend the
latter’s tastes, preferences and choices. Thus it helps them to upgrade
and tailor their products, hone marketing skills and provide better
services to the consumers while benefiting from larger marketing
opportunities.
1.2 Objectives of GSM
● To provide
opportunity for rural producers including SGSY
beneficiaries
supported by DRDAs and NGOs to sell their products in
urban
markets and through this process sensitize the urban
consumer
to rural India.
● To create opportunities
for producers to interact directly with urban
buyers
to understand their tastes, preferences and choice.
●
To upgrade marketing skills of producers as well as staff of supported
organizations by providing opportunities to interact with marketing,
design and packaging professionals in the workshops organized
during the melas.
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● To enable producers to negotiate bulk orders through buyer-seller
meets organized at melas.
● To provide opportunities to producer groups from various parts of the
country to interact amongst themselves and learn from each other.
The Gram Shree Melas across the country are organized through
Voluntary Organizations, identified and selected for the purpose.
1.3 Number of GSMs in the states
The endeavour of the Council will be to organize at least one Mela for
every one crore of rural population in every State/union territory to
ensure even spread and equal opportunity. The Melas will be organized
around popular local events/festivals. CAPART will prepare a tentative
list of GSMs and their location (States) to be organized during the
financial year as a part of the action plan. This list will be uploaded on
the CAPART website.
1.4 Decision of DG to sanction more Melas
In
addition to the number of Gram Shree Melas given above against a
State, CAPART may include more melas. This will be decided by DG,
keeping in view the suitability of the proposal. But this number will be
limited to 10% of the total Gram Shree Melas to be held in a year.
In earlier circular no 1/2009 dated 16/02/2009 of CAPART, some
places other than State Head Quarters had been identified for organizing
state level GSMs either due to the importance of the place or due to some
significant cultural/ social/ religious event. Details of such places are
as
follows:
2
Wherever specific occasions,
festivals, events etc. have been
mentioned against
a place (in column 3), there State level GSM can be
organized
only during such events, otherwise only a district level Mela
can be organized. In places where nothing is mentioned in column 3,
then State level GSM can be organized throughout the year.
II.
2.1 Criteria for selection
of the VO organizing the GSM
● The VO must
be a registered organization under the Societies
Registration
Act 1860 or a state amendment thereof, the India Trust
Act
1882 or the Religious or Charitable Institution Registration Act
1920.
● Should have completed 3 years
with proven track record.
(1) (2) (3)
State District Occasions/ Festivals/
Events
Andhra Pradesh
Tirupati ---------------
Bihar Saran Sonepur Mela
Chattisgarh Durg Bilaspur Haryali Kora, Navakhani
Haryana Gurgaon ---------------
Jharkhand Deoghar Tirhut Mahotsav
Karnataka Mysore ---------------
Kerala
Alappuzha ----------------
Madhya Pradesh Indore
-------------
Maharashtra Pune, Nagpur,
Kolhapur
-------------
Orissa Puri Rathyatra
Punjab Amritsar -------------
Rajasthan Ajmer Pushkar fair
Tamilnadu
Madurai --------------
Uttar Pradesh G.B. Nagar
(Noida),
Allahabad
---------------
(Magh
Kumbh Mela)
Uttarakhand Haridwar -----------------
West Bengal North 24 Parganas Sundarban Grameen Mela
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●
VOs organizing Melas should have undertaken projects/activities in
income generation/production/marketing of rural crafts etc.
● VO should be financially sound and should have had an average
annual turn over (income and expenditure) of at least Rs 15 lakhs per
year during the preceding three years for organizing State level Melas
and Rs. 7 lakhs per year during the preceding three years for the
Melas for organizing District level Melas. Thus for this purpose the
total turnover (income and expenditure) of 3 preceding years shall be
taken and then divided by 3 to get the average. This average should
be Rs. 7 lakhs for District level mela and Rs. 15 lakhs for a state level
mela.
● Should have organizational ability to handle events such as
workshops, seminars, market promotion activities, publicity and
public relations.
●
Should have adequate manpower and resources to undertake the
responsibilities.
● Have a cordial
and effective working relationship with the local
government,
line departments of the state/district and enjoy a good
reputation with the local people and the groups.
● The NGO should have some physical presence in the State/Union
Territory where the Mela is proposed to be organized.
● VO shall not be sanctioned more than two Melas in a block period of
five years anywhere. However in places where good NGOs with
requisite experience and turn over are not available, this may be
relaxed to two melas in a block of 3 years with the approval of
Director General, CAPART.
For organizing GSM, the Council will invite Expression of Interest
from voluntary organizations of the area where melas are proposed to be
held. The VOs will be finalized in a manner that they have a lead time of
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at
least 3 months to prepare for the Melas. Such Expression of Interest
will be evaluated by a Committee set up for the purpose.
CAPART will sanction up to Rs. 10,00,000/- for organizing a State
Level Mela and Rs. 4,50,000/- for a District Level Mela.
III. Responsibilities of the Nodal Agency (NGO)
3.1 Identification of location
● The site of the GSM apart from the State Capitals, can be organized in
any major town/city of the state or any prime rural location also.
● Efforts should be made to synchronize dates of Melas with local
festivals/major traditional Melas.
● The Gram Shree Mela can coincide with major religious occasions or
social/ cultural events, adding a fillip to the objective of organizing
the Mela.
● Depending
upon the appropriateness of timing of the event a place
authorized for organizing a State level GSM can be sanctioned a District
level GSM if the respective Regional Committee deems fit.
3.2 Dissemination of information about CAPART Schemes
At least 20% of the space in every Mela will be reserved for display of
rural technologies and for panels etc. for dissemination of information
about schemes of CAPART and the Ministry of Rural development. For
this purpose CAPART will put together a modular kit of exhibits and
models that can be carted to the venue of the exhibition.
3.3 Publicity
The Gram
Shree Mela (GSM) must receive adequate publicity prior to
its commencement and also during the Mela. It should be widely
publicized that entry to the Mela is free. The proofs of publicity of the
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event e.g. newspaper
cuttings for the days when press releases were
made,
supporting bills and samples, and bills of banners, brochures and
hoardings etc. have to be shown to the monitor deputed by CAPART to
visit the Gram Shree Mela.
·
Press advertisements
· Posters
· Banners
· Brochures
· Hoardings
· Pamphlets
· Newspaper advertisements
· Community Radio/All
India Radio
The name of CAPART as the sponsoring
organization has to be given
prominence in all the
publicity material.
3.4 Facilities to be provided
to the participating agencies/SHGs etc
The voluntary
agency must provide the following amenities to the
participating
NGOs/DRDAs/SHGs in the Mela:
1. CAPART supported
voluntary agencies will be provided expenses
incurred
by them on the freight of the material for onward journey. It
would be limited to the actual amount paid not exceeding Rs. 3000, to
the railways/road transport and would be payable only on the
production of the original/ photocopy receipt. The expenses on local
transport will not be paid by CAPART.
2. Two persons from each voluntary agency/DRDA will be provided
dormitory style simply furnished accommodation free of cost. The
participants would also be free to make alternative arrangements at their
own cost.
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3. In case of CAPART supported voluntary agencies, daily allowance of
Rs. 100/- (Rupees One Hundred Only) per day per person for the
duration of the mela will be paid to a maximum of two representatives of
each participating agency.
4. Each participating organization shall be provided with a stall
measuring approximately 75 sq ft with two long tables for display of
products and two chairs.
5.
Proper security arrangements at the Mela site.
6.
Proper sanitation facilities and temporary toilets.
7.
Safe drinking water
8. Fire Safety
9.First aid facilities to meet with emergencies like minor
accidents/mishaps/ailments etc.
10. Few stalls exclusively for local cuisine/ethnic food items.
3.5 Buyer Seller Meets (BSMs)
The organizing voluntary agency must take steps to organize
Buyer Seller Meets (BSMs) with local/district/state level manufacturers
involving emporia displaying/selling such products and district/state
level line department government officials during the mela event. The
Buyer Seller Meets (BSMs) must be organized at least one-1-day of the
GSM at the mela site only. Adequate importance must be given to the
BSMs for making it a success, thus helping the cause of the rural
producers/artisans. Prior coordination with concerned officials of the
government and local/state level manufacturers must be made to ensure
that such meet(s) yield results in orders/commitments, in writing.
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3.6 Product Development
Workshop
The host voluntary agency should organize
at least one Workshop during
the Mela at the Mela
site to discuss the potential new products and
improvements
in displayed products. The participants in the workshop
may be participant groups, government departments working in design
development, emporia representatives and manufacturers. The idea
behind the workshop is to encourage and promote the participant groups
to come up with quality products in future.
3.7 Miscellaneous
Regular meetings may be
held during the mela as informal gatherings of
the
participants to discuss the problems and possible solutions should
be organized, and the outcomes of these meetings should be reflected in
the Mela report to CAPART.
3.8
For the workshop, invitation letters to designers, bulk buyers,
exporters, government officials, experts of the concerned fields,
representatives of the financial institutions etc should be sent well in
advance.
3.9 Competitions like best stall in terms of decoration, sales,
salesmanship, orders booked etc. should be organized to create interest
and healthy competition amongst participants. Award/Prizes may be
given to the VOs/SHGs exhibiting innovative ideas/ Products/ themes in
the various Melas.
3.10
No claims for any excess expenditure over and above the sanctioned
budget will be entertained.
3.11 In case
the arrangements are not as per the specified norms as
prescribed
in paras 3.4, 3.5 and 3.6 the final installment will be withheld
and the organization will not be given any chance for holding Melas for
three years.
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3.12 All organizing VOs must send their final mela reports and audited
statements of accounts at the earliest but in no case later than two
months from the date of conclusion of the Mela.
3.13 For promotion of independent artisans, the nodal agency may be
requested to provide space equivalent to two stalls where local artisans
can display and demonstrate their local products in consultation with
the local administration.
3.14 Visitors book should be kept during the Gram Shree Mela for
identification of potential buyers and visitors to the Mela.
3.15 The Mela would be sanctioned subject to the condition that the VO
will furnish a certificate that the concerned GSM has not received,
is not receiving and will not receive or apply for receiving any funding
either completely or partially from any other
govt./nongovernmental/international or any other agency for the same
mela and location.
IV.
Participating groups in the Gram Shree Mela
4.1
Eligibility/Criteria for the selection of participating agencies in
GSM-BSM:
1. Only CAPART supported voluntary
organizations (CSVOs) that have
received support
from the Council under an income generation scheme
during
the preceding five years as well as organizations nominated by
District Rural Development Agencies (DRDAs) will be eligible for
participation in GSMs. The participating organization will be required to
produce the original letter of invitation (in case of DRDA/Govt.
nominated organizations) at the time of the registration.
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2. Organizations failing
to participate in the Mela after confirmation
without
valid reasons or displaying products not manufactured by their
own beneficiaries will be debarred from participating in the future Melas.
3. Only two persons from an organization (from which one should
essentially be an artisan and the other representative of NGO) would be
permitted. The participants who bring in additional members will have to
bear their expenses including accommodation on their own.
4. An organization will ordinarily be permitted to participate in one Mela
every year. However, this can be increased to a maximum of two Melas in
a year.
5. For the State Level Melas, the concerned state RR & MC should take a
list of about 20% agencies from the neighboring states. All North-Eastern
States and Jammu & Kashmir will be regarded as neighboring states for
the purpose.
6. For the District level melas, larger representation to crafts persons of
the region and neighboring states should be given.
4.2 Product Profile, Pricing & Related Details
There should be a Board displaying the name and location as well as
specialized products of the artisans in each stall.
· Stock of products brought to the GSM.
The participants should display their price list in their respective
stalls. At the end of the day, the sales figures and balance stock figures
should also be given to officials of the voluntary agency organizing the
GSM.
· All the items meant for sale should have price tags.
· The participants should bring their own bill books and other
required stationery. No agency will be permitted to sell without
issuing cash memos/bills.
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· Except for the products brought for sale by participating agencies,
no other product should be sold in the GSMs. The idea is to
promote marketing of products prepared under income generation
schemes of CAPART/DRDA. If found guilty, the participants will be
asked to vacate and also be debarred from participation in future
Melas.
· Use of plastic/polythene begs will not be permitted.
V.
5.1 Budget for GSM-BSM
The tentative budget will be as follows:
a) Gram Shree Melas at places away from State Capitals
No of stalls= 40-50
Duration
= 10 days
Budget will be about Rs. 4,50,000/- inclusive
of ground rent.
b) Gram Shree Melas at State Capitals
No of stalls= 90-100
Duration = 10 days
Budget will be about
Rs. 10, 00,000/- inclusive of ground rent.
Note:-
1. Ground for organizing Gram Shree Mela should preferably be owned
by village panchayat/town area committee/state.
2. While the requests of NGOs for reimbursement of expenditure
incurred over and above the sanctioned amount will not be entertained,
reappropriation of funds under budget heads not exceeding 10% of the
sanctioned budget will be accepted.
NGOs organizing GSM-BSM should indicate the budget break-up
under the following heads:
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Sr.
No.
Expenditure Head
1) Ground Rent
2) Honorarium (Rs.70,000/-
for State Capital melas and Rs.
50,000/- for non-State
capital melas)
3) Tentage (gate, lighting, stage,
electricity, table, chair,
decoration, security)
4) Accommodation (dormitory style)
5) Publicity (Posters, Banners, Hoardings, Advertising, Local Cable
Network, Press Conference, Newspapers, Pamphlets etc.)
6) DA/Freight Charges
7)
Transport
8) Insurance
9) Cultural Programmes
10)
Inauguration/closing functions
11) Drinking Water
12) Postage/Stationery
13) Telephone
14) Workshop/Seminar
(BSM & PDM)
15) Audit Fee
16) Miscellaneous/Unforeseen
5.2 Releases of the sanctioned amount to the NGO
The releases will be made in three installments as under:
1st Installment: 50% - After receipt of terms and conditions of sanction
duly accepted by the NGO.
2nd Installment: 25%- Completion of erection of stalls and rest of the
Arrangements.
3rd Installment:
25% - On submission of mela report as per format along
with
audited statement of accounts, utilization
certificate
by the NGO and evaluation report by the
monitor.
VI.
6.1
Monitoring
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Monitoring GSM has to be performed either by deputing regular CAPART
officials or Institutional Monitors. A copy of such report must invariably
be sent to CAPART Head Quarters for perusal and record. RR& MC must
record his satisfaction on file before release of final installment to
the VO
that: (a) Monitoring was done while the GSM
was in progress and (b) A
copy of the report has
been mailed to the Marketing Division at CAPART
Head
Quarters.
Surprise checks can also be done by CAPART
Head Quarters.
The NGO will be expected to produce
all the records pertaining to
organizing GSM from
the preparations prior to commencement and daily
events
and records of sales and other proceedings.
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VII. Annexure
Annexure 7.1
Tentative Budget for GSM
A: Number of Stalls 40-50 for Regional Committees 80-100 for State
Level
B: Duration 10 days
Sr.
No.
Expenditure
Head Percentage
Allocation
Headquarters
(Budget of
Rs.10 lakh for 100
stalls)
Regional
Committees
(Budget of Rs.4
lakh for 40-50
stalls)
1 Ground Rent As per actual
demanded by the
concerned
authority(preferabl
y a Govt. owned
ground)
As per actual
demanded by the
concerned
authority(preferably
a Govt. owned
ground)
2 Honorarium 70,000/- 50,000/-
3 Tentage (gate, lighting,
stage,
electricity, table,
chair, decoration,
security)
35% 3,50,000/- 1,40,000/-
4 Accommodation
(dormitory style)
8% 80,000/- 30,000/-
5 Publicity(posters,
banners, hoardings,
advertising, local cable
network, press
conference, newspapers,
pamphlets etc.)
10% 1,00,000/-
40,000/-
6 DA/Freight Charges 20% 2,00,000/- 1,00,000/-
14
7
Transport 2.5% 20,000/- to
25,000/-
10,000/-
8 Insurance 1% 7,00/- to 10,000/- 4,000/-
9
Cultural Programmes 2.5% 20,000/- to
25,000/-
10,000/-
10 Inauguration/ Closing
Functions
1% 5,000/- 10,000/- 5,000/-
11 Drinking Water 0.5% 3,000/- to 5,000/- 3,000/-
12 Postage/Stationery 1% 10,000/- 4,000/-
13 Telephone 0.3% 3,000/- 1,500/-
14 Workshop/Seminar
(BSM
& PDM)
1% 5,000/- to
10,000/-
4,000/-
15 Audit Fee 0.3% 3,000/- 1,500/-
16 Miscellaneous/Unforesee
n
2%
20,000/- 8,000/-
8,96,000/- to
9,21,000/- +
Ground Rent
4,11,000/- +
Ground Rent
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VIII. Forms
Form 8.1
FORMAT FOR PRESENTING
THE PROPSAL ON GSM-BSM
A. Organization Profile
1. Name of the Organisation :
2. Address :
1.1) Village
:
1.2) Post Office :
1.3) Taluka :
1.4) Police
Station :
1.5) District :
1.6) State :
1.7) Pin Code :
1.8) Telephone No. :
1.9) Fax No. :
1.10) E-mail :
3. In how many villages does
the VO operate? :
4. Objectives of the VO :
5. Details of Registration
5.1) Registration No. :
5.2)
Date of registration :
5.3) Valid Upto :
5.4) If registered under FCRA indicate the No :
(Attested photocopy of the Registration Certificate to be enclosed)
16
17
6. Details of Members of Executive/Governing Body:
6.1)
1
Sl.No
.
2
Name/
Address
3
Categor
y
4
Designatio
n
5
Qualification
6
Whether related
to other office
bearers/CAPART
employee. If so
whom?
7
Money value of all
benefits from VO(in
Rs. per annum)
8
Age
9
Occupation
10
Office held
in other
VOs with
address
6.1.1 For Column 3: Category Code: Give SC for Scheduled Caste, ST for Scheduled Tribe and OBC for
Other Backward Classes, D for Disabled and O for others.
6.1.2 For Column 6: Give details in format at ………….
6.1.3 For Column 7: Salary/honorarium/any other perks/housing/transport
6.1.4 For Column 9: Write F for farmer/ B for business /G for Govt.
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6.2)
Details of functionaries
(This item is to be filled
for each office bearer)
6.2.1) Name of Office Bearer:
6.2.2) State whether Office held, in any Other VO (s):
6.2.3) Details of the Offices held in Other VO (s)
(in case answer to 6.2.3 is Yes)
a) Name of the Organisation:
b)
Address of the Organisation :
6.2.4) Details of
Relationship with CAPART officials, if applicable.
a)
Name of CAPART official :
b) Designation :
c) Official Address :
6.2.5) Are there any members of the family of the chief functionary who receive
salary/honorarium from the organisation? If yes, give details.
6.2.6) Please submit details of personal assets of chief functionary.
6.2.7) Is the chief functionary the founder of the organisation? If not how many
years has he been working in rural areas? ( kindly attach his/her biodata)
7. Details of people’s representatives of the target area (Full name
and address to be
provided)
7.1 Lok Sabha Member (MP) i) _____________________________
7.2 Vidhan Sabha Member (MLA) ii) _____________________________
7.3 Village Sarpanch/Gram Pradhan iii) _____________________________
7.4 The Collector & District Magistrate iv) _____________________________
7.5. Project Director, District Rural Development Agency v)
_____________________________
7.6. Block Development Officer vi) _____________________________
7. Activities undertaken and Experience:
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8. Whether the VO has implemented any
project under CAPART assistance in the past.
If
so give details and status:
Sl No. Title of the Scheme Amount(Rupees) Completed/Ongoing
9. Main target group of the VO:
10. Details of bank accounts from which CAPART funds have been proposed to be
operated
Sl. No. Items
Details Details Details
1. Name of the Bank
2. Full Branch Address
3. Branch Code
4. Account
Number
5. Type of Account
6. Name of Signatory(1)
7. Post held in organization
8.
Relationship with Chief
functionary
9. Name of Signatory(2)
10. Post held in organization
11. Relationship with Chief
functionary
12. Name of Signatory(3)
13. Post held in organization
14. Relationship with Chief
functionary
11. Has the VO ever been placed under funding restriction by any other
Funding
Agency:-
Certificate
All the above
information is true to the best of my knowledge and belief. In case at any
stage it is found that any of the above information(s) is incorrect, my application for
grant of financial assistance may be liable to be rejected.
20
Place
Seal of the Organization Signature of Authorized Signatory
Name
Date Designation
21
B.
Project Profile
1. Title of the project :
2. Do you fulfill all the conditions of
eligibility of GSM-BSM as per Guidelines :
3. The criteria for identifying the site for
GSM
:
4. Experience related to Marketing
Development of rural products :
5. How much sales, you are expecting from
the aforesaid mela :
6. Any other items,
which you would like to
elaborate and highlight
so as to strengthen
and promote the producer groups
:
7. Past experience in organizing GSM :
8. Copies of annual report, audited
statement of accounts, income/expenditure
accounts, receipt and payment accounts,
balance
sheet for last three years :
(Signature of the President)
Date: .........................................
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Form
8.2
REPORTING FORMAT FOR THE ORGANIZING VO
Part-I
1. Name & Address of the Organizer
2.
Amount sanctioned : Rs._____________
Date____________
3. Amount Released : R1___________ (Date___________)
: R2___________ (Date___________)
: R3___________ (Date___________)
4. No of Stalls : ____________
5. No of
participating VOs
i) CAPART supported : ____________
ii) DRDA supported : ____________
iii) Individuals : ____________
iv) Others : ____________
(A list of participant
voluntary agencies, addresses and other
communication
details along with the products on display and sale has
to be annexed)
6. Date of inauguration of
the Mela/ period (furnish particulars of the
significance
of the period selected)
7. Inaugurated by whom
8. Mode of publicity adopted
(Enclose copy of each of the materials produced/used)
9. Daily sales proceeds
10.
How many participant voluntary agencies have shown interest in
replicating products displayed by others in GSM (in terms of training,
availability of raw-material, marketing, potential etc.)
[A list of V.O.s along with the products may be attached
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11. List of products
displayed in major outlets like KVIC/TRIFED/State
emporia.
12. The orders received during the GSM
- During the Mela
- Trade
enquiries
13. List of persons with full addresses
who participated in Buyer Seller
Meet (Proceedings
may be attached)
14. List of persons with full addresses
in product development meet.
(Proceedings may be
attached)
15. Photographs taken during the Mela
16. Mode of publicity adopted
(Enclose a copy of each of the materials produced/used)
17. Suggest 3-4 potential locations in the State for organizing the GSM in
future with reasons. (nearby districts)
18. Suggestions for improvement in organizing GSM.
19. List of the products that have export potential.
Part-II
1. How many stalls
remained unoccupied during the period of the Mela,
with
reasons.
2. Furnish the particulars of the Buyer
Seller Meets (BSMs) organized
and their outcome.
3. Provide information of any attempt to facilitate interaction between
the
artisans from different States/ regions.
4. Did you arrange any live demonstrations at the site by the artisans
(furnish details)
5. Did you obtain any feedback from the participants and if so, furnish
their reactions.
●
On the location of the mela site
● Facilities
provided at the mela site
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● On matters related to security
● On accommodation arrangements
● Impressions on the publicity arrangements made
● Problems if any, brought out
6.
Whether the mela was affected by rains or any other unforeseen
natural calamity during the period of the Mela, if so, furnish the dates
including the loss suffered.
7.
Your suggestions for improvement of arrangements.
Place
Date
(Signature of the Chief Functionary)
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Form 8.3
PROFORMA FOR REPORTING DAILY SALES BY PARTICIPATING
AGENCY
1. Name of the organization/SHG Group/
DRDA/Individual Artisan
2. Stall No –
3. Products brought/ exhibited/sold
Nature of
Product Brought
Quantity Sold Value Realized Quantity in
stock
4. Response of the
Visitors:- Excellent/Very Good/Good/Fair/Not
encouraging
5. Response of the Buyers Sellers Meet arranged: -
6. Furnish the particulars of orders, if any received: -
7. Furnish suggestion, if any, made by the visitors, buyers, sellers for
the
improvement of the quality
8. Others, if any, to report: -
(Signature of the participant representing VO/SHG)
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9). Check List
The VO should necessarily submitted the following proformas and
documents while applying for the Gram Shree Mela
1. Organization Profile and Project Proposal as per prescribed format.
(All the 11 documents should be attested by a Gazetted officer)
2. Registration certificate (authenticity of the registration certificate
in
case of amendments, if any, subsequent to the
registration of the VO.)
3. By-laws of the VO (authenticity
of the by–laws in case of amendments,
if any,
subsequent of the framing of bye-laws.)
4. Latest
composition of the Managing Committee/Executive Body
indicating
certification from the registration authorities.
5.
Annual Report of the VO for the last 3 years.
6.
Audited accounts, viz., Receipt and Payment Account, Income and
Expenditure Account and Balance Sheet along with Auditor’s certificate
and report for the last three years.
7. Documents relating to PAN number and exemption order under 12A
obtained from Income-tax Department or request letters sent to Income-
Tax Authorities for obtaining these documents.
8. Bank/Post office pass book reflecting the transactions for the last
three years.
9. Certificate
from the Bank Manager/Post Master stating that the
account
is operative for the last three years.
10. The project
proposal should be forwarded to CAPART accompanied
by
a resolution of the organization duly signed by the sitting members of
the Executive Body/Managing Committee of the VO. The photographs of
all the sitting members of the Committee duly self-attested by the
members with their complete, latest addresses should be mentioned in
the resolution.
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11. Other documents relevant to specific project proposal i.e. land pattas
in respect of housing, land development programmes,NOC/permission
from the owners of the common property etc. should accompany the
proposal.
12. Certificate that the concerned project has not received, is not
receiving and will not receive or apply for receiving any funding, either
completely or partially, from any other Governmental, non-governmental,
international or any other agency, for the same project covering the same
beneficiaries.
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